Software migration and data migration don’t have to be messy and challenging. With Balanced Asset Solutions’ well-established system for account migration and investment management, migration from one accounting software to another can be as pleasant as morning tea. Migration of data to another accounting software can also be efficient and this will have a direct impact on the quality of your business operations in the future.
Allow us to make things easier for you and enjoy the benefits that our other clients have been enjoying for years.
If you have been worried or frustrated because data migration is now necessary, don’t be. With Balanced Asset Solutions, you can sit back and relax, because we will be doing most of the heavy lifting necessary to ensure that your migration and conversions will succeed as planned.
Tips for a Successful Data/Account Migration
You’ve probably spent weeks, if not months, poring over your options for a successful data migration. Now that you have settled for what you think is the best platform and software for your needs, it’s time to prepare for the actual migration. How do you make the data migration as successful as can be?
1. Familiarize Yourself with Your Data
What kind of data do you have and how much of it has to be migrated? What kind of scale is your business dealing with? Do you own a single building, multiple individual units or a hundred properties in different cities, all fully adopted by tenants? Being fully aware of the scale of the data that needs to be migrated should prepare you for the period and effort needed to ensure successful data and account migration.
2. Decide Which Modules Are Essential
After setting the go-live date, determine which modules are most essential and should go live first. There are also instances when all of the modules are prepared and rolled out live on the go-live date. Determine your approach, especially if you desire to roll out different modules at specific intervals.
In many instances, many companies or businesses are interested in deploying the majority of the client-facing modules. These modules include visitor access, work order details and resource booking. The next in line are the maintenance modules, including inspections and preventive maintenance.
We can help you decide which modules are most essential to the functioning of your business. We understand that different businesses have different priorities, so we will be working closely with you on this.
3. Check for Clean Data and Data Integrity Before Beginning the Migration
The most common reason for delays in data migration is the data quality. The foundation of effective investment management and accounting software is quality data. Data migration often involves multiple rounds of exporting, data cleaning, repeat importing and data validation. It would help greatly if you can begin the process as early as possible. Give yourself a buffer timeframe before the final data migration. Data should be accurate and free of errors, so there should also be many trial runs or trial migrations just to see how things stand in terms of data quality.
4. Allot Resources and Time for Data Migration
Data migration is a major undertaking so in addition to time, it is imperative that you dedicate additional resources to reduce the stress of having to perform a data migration. Don’t forget to attend trainings as these will help you greatly in understanding how to carry out the migration and improve your business with the results afterward. Don’t allow yourself to become frustrated – all it takes is proper preparation and you will succeed.
5. Don’t Be Afraid to Practice
Whether it’s you or your existing team, practicing with the new software of your choice is a pre-requisite to successful data migration. We can guarantee that there will be a great pay-off when you allot time for practicing with the new software.
6. Focus on Training
Training is influenced by the needs of the client and the overall migration plan. Differing circumstances will have an immense impact on the training methodology to familiarize your team with the new software. Some factors to consider are the number of staff that need to be trained, the current usage roll and existing system, the availability of the staff to be trained and the training format.
